psychedelicintegrationcoach.pro · Kat Integration Coaching LLC
Last reviewed: May 30th 2026
Your privacy matters. This practice is built on trust, and the personal information you share with us is treated with the same care and confidentiality as the work we do together. We collect only what we need, use it only as described here, and never sell it.
This Privacy Policy explains how Kat Integration Coaching LLC, operating at psychedelicintegrationcoach.pro (“we,” “us,” “our”), collects, uses, stores, and protects your personal information when you visit our website or use our services. By using this website or purchasing a service, you agree to the practices described in this policy.
1. Who We Are
This website is operated by Kat Integration Coaching LLC, an Arizona limited liability company, offering psychedelic integration coaching and transformational coaching services at psychedelicintegrationcoach.pro.
For any privacy-related enquiries, please contact us at kat@psychedelicintegrationcoach.pro.
2. What Personal Information We Collect
2.1 Information You Provide Directly
We collect personal information that you provide when you:
- Create a client account — name and email address
- Make a purchase — billing name, email address, and payment information (processed securely by our payment processor; we do not store your card details)
- Complete an intake or booking form — name, contact details, and background information relevant to the coaching context, such as your goals, life circumstances, and prior experience with coaching or non-ordinary states
- Contact us by email or through a contact form — name, email address, and message content
- Attend a session — session notes and summaries, kept securely and not shared with third parties
Please note: we do not collect medical history, clinical diagnoses, or health records. We are a coaching practice, not a healthcare provider. Our intake forms ask about your goals and coaching context only.
2.2 Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- IP address and approximate location
- Browser type and version
- Pages visited and time spent on the site
- Referring website or search term
This information is collected through cookies and analytics tools (see Section 8). It does not identify you personally unless combined with other information you have provided.
3. How We Use Your Information
We use your personal information only for the following purposes:
- To process your purchase and manage your client account
- To schedule, confirm, and conduct coaching sessions
- To send booking confirmations, reminders, and programme-related communications
- To respond to your enquiries and provide client support
- To fulfil our legal and contractual obligations
- To improve the website and services, using anonymised analytics data
We will not use your information for automated decision-making or profiling. We will not send you unsolicited marketing emails without your explicit consent.
4. Third-Party Service Providers
We do not sell, rent, or trade your personal information. We share data only with the following trusted third-party providers, and only to the extent necessary to deliver our services.
4.1 Standard Service Providers
- Website hosting and platform infrastructure provider
- Payment processor — secure, PCI-compliant payment processing; we do not store card details
- Appointment scheduling tool — for booking and session management
- Secure video conferencing platform — for delivery of coaching sessions
- Email service provider — for booking confirmations and client communications
4.2 Session Transcription — Tactiq
Sessions may be transcribed using Tactiq (tactiq.io), an AI-powered transcription service. You are informed of this before any session is transcribed, and your explicit consent is obtained in your coaching agreement. Key points:
- Tactiq transcribes in real time as text only — audio is not recorded or stored
- Transcripts are stored privately and are accessible only to the practitioner
- Client names in transcripts are pseudonymised using initials or a reference code, not full legal names
- Raw transcripts are deleted once a session summary has been produced
- Tactiq is SOC 2 Type II certified. Their privacy policy is available at tactiq.io/privacy/privacy-center
4.3 AI-Assisted Session Summaries
Session summaries may be generated with the assistance of AI language model tools. Before any session content is processed through an AI tool, it is pseudonymised — no full legal names or directly identifying information is included. AI tools we use are configured to prevent client data from being used to train AI models. All AI-generated summaries are reviewed and edited by the practitioner before being retained.
All third-party providers are required to handle your data securely. We do not authorise them to use your data for their own marketing purposes.
5. Session Confidentiality
Everything shared in a coaching session is held in strict confidence in accordance with professional coaching ethics. Session notes and summaries are stored securely and are not shared with any third party without your explicit consent.
There are limited circumstances where confidentiality may need to be set aside: where we are required to do so by law or valid court order, or where there is a serious and credible risk of harm to you or another person. In such cases, we will take the minimum action necessary and, where possible, will inform you beforehand.
Substance use disclosures: any information you share about past, planned, or current use of controlled substances is held in confidence within this coaching relationship. We do not report substance use to law enforcement or any regulatory authority. This confidence does not extend to situations involving imminent risk of harm as described above.
For Group Integration Circle sessions, other participants will be present. We ask all group members to respect the confidentiality of what is shared in the group, but we cannot guarantee the conduct of other participants.
6. Data Storage & Security
All client records are stored in password-protected, encrypted digital storage accessible only to the practitioner. We take reasonable technical and administrative measures to protect your personal information from unauthorised access, loss, or disclosure, including:
- SSL/TLS encryption on all data transmitted through our website
- Secure, encrypted video conferencing for all sessions
- Password-protected client storage with restricted access
- Payment data handled exclusively by PCI-compliant third-party processors
No online system is completely secure. In the event of an unauthorised access to or breach of your personal information, we will notify you without unreasonable delay in accordance with Arizona’s Data Breach Notification Law (A.R.S. §§ 18-551 and 18-552).
7. How Long We Keep Your Information
We retain your personal information only for as long as necessary:
- Client account and purchase records — retained for 7 years to meet legal and financial record-keeping obligations
- Session notes and summaries — retained for 7 years following the end of the coaching relationship, then securely deleted
- Intake and booking form submissions — retained for the duration of the coaching relationship
- Raw session transcripts — deleted once a session summary has been produced
- Website analytics data — retained in aggregated, anonymised form for up to 26 months
When data is no longer required, it is securely deleted or anonymised.
8. Cookies
Our website uses cookies — small files stored on your device — to make the site function correctly and to understand how it is used. We use the following types:
- Essential cookies — required for the website and checkout to function. These cannot be disabled.
- Analytics cookies — used to understand how visitors use the website so we can improve it. These are anonymised and do not identify you personally.
- Preference cookies — used to remember your settings and choices on the site.
You can control non-essential cookies through your browser settings or our cookie consent banner. Disabling cookies may affect the functionality of some parts of the site.
9. Your Rights
You have the following rights in relation to your personal information:
- Right of access — you can request a copy of the personal information we hold about you
- Right to correction — you can ask us to correct any inaccurate or incomplete information
- Right to deletion — you can ask us to delete your information, subject to our legal retention obligations
- Right to withdraw consent — where we rely on your consent to process your information (for example, for transcription or AI-assisted summaries), you can withdraw it at any time by contacting us
- Right to breach notification — you have the right to be notified if your personal information is compromised in a data breach, in accordance with Arizona A.R.S. §§ 18-551 and 18-552
To exercise any of these rights, please contact us at kat@psychedelicintegrationcoach.pro. We will respond within 30 days. We may need to verify your identity before fulfilling a request.
10. International Data Transfers
Some of our third-party service providers may process data outside of Arizona or the United States. Where this occurs, we take reasonable steps to ensure those providers maintain appropriate data security standards consistent with this policy. We do not transfer your personal information internationally for any other purpose.
11. Children
Our website and all coaching services are intended exclusively for adults aged 18 and over. We do not offer services to, or knowingly collect personal information from, individuals under the age of 18. If you believe we have inadvertently collected information from a minor, please contact us at kat@psychedelicintegrationcoach.pro and we will delete it promptly.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Updates will be posted to this page with a revised effective date. Where changes are significant, we will notify active clients by email. We encourage you to review this policy periodically.
13. Contact
If you have any questions about this Privacy Policy or how we handle your data, please contact us via form below
Kat Integration Coaching LLC · Arizona, USA